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Writer's pictureGwenyth Rollins

What is the ideal wedding planning timeline for a stress-free experience?

Congratulations on your engagement! As you begin this journey to your wedding day, a well-organized plan will help you stay on track and enjoy each step. Here’s a streamlined, professional timeline to guide you from engagement to your wedding day!




12+ Months Out: Foundation & Vision - Your Wedding Planning Timeline Begins!

  • Set Your Budget: Establish a realistic budget with your partner and any family contributors.

  • Create a Guest List: Draft an initial guest count to narrow your venue search and planning budget.

  • Consider Hiring a Planner: If you are able, bring on a planner who aligns with your vision and budget. They will save you time and money!

  • Choose Your Wedding Style: Define your theme, color palette, and general vibe.

  • Book Your Venue and Set the Date: Secure the perfect venue and establish your wedding date.


9-12 Months Out: Secure Key Vendors

  • Hire your wedding coordinator: Many venues require you to hire a wedding planner or coordinator. They help keep everything moving smoothly. Seriously, your other vendors and family with thank you!

  • Secure your rentals: Tents and set up crews are limited, get your order in early, you can always make changes as your planning progresses!

  • Book Photographer & Videographer: Find a style and portfolio you love and secure your date.

  • Select Caterer & Baker: Taste-test options and lock in your catering team. Understand the most only offer tastings after you have booked them.

  • Book Entertainment: Reserve your DJ or live band to ensure great music.

  • Find Your Wedding Attire: Start shopping; allow time for fittings and alterations.


6-9 Months Out: Details Begin to Take Shape

  • Finalize Attire for the Wedding Party: Let you wedding party know as early as possible and don't forget shoes and jewelry!

  • Send Save-the-Dates: Notify guests, especially for destination weddings.

  • Book Florist: Discuss flowers, color schemes, and seasonal options.

  • Arrange Transportation: Secure shuttles, vintage cars, or other transportation if needed.


4-6 Months Out: Personal Touches

  • Plan Your Ceremony: Work with your officiant on vows, readings, and flow.

  • Confirm Rentals & Décor: Book chairs, tables, lighting, and any special decor items.

  • Order Invitations: Allow enough time for printing and mailing.

  • Schedule Hair and Makeup Trials: Finalize your bridal look.


2-3 Months Out: Finalize Key Details

  • Send Invitations: Mail invitations 8-10 weeks before the wedding.

  • Order Favors & Welcome Bags: Prepare items for guest favors or welcome bags.

  • Meet with Vendors: Review your wedding timeline and special requests with each vendor.


1 Month Out: Final Preparations

  • Dress Fitting: Complete any last dress alterations.

  • Confirm Headcount with Caterer: Adjust based on final RSVPs.

  • Prepare an Emergency Kit: Include essentials like bobby pins, stain remover, and aspirin.



1-2 Weeks Out: Relax & Reconnect

  • Finalize Payments and Tips: Prepare final checks or cash for vendors.

  • Pack for the Honeymoon: Complete any last-minute packing.

  • Enjoy Your Rehearsal Dinner: Celebrate with friends and family and get a good night’s rest.


Wedding Day: Enjoy Every Moment!

Your wedding planning timeline has paid off. Breathe, enjoy the day, and soak up every moment with your loved ones. Congratulations!


Cheers!

Gwen





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